QUARTERLY CONFERENCES 2025-2026
Third Quarter Conference & Oratorical
Thursday April 30, 2026: Executive Meeting 7:30 pm (ZOOM)
Saturday-Sunday, May 2-3, 2026 10:00 am
Sandman Hotel, 3451 South Service Rd, Oakville, ON
Conference Registration Now Open $45.00 per member
Weekend Agenda
Detailed Agenda (PDF) – please print pages to bring to the conference.
Thursday April 30, 2026
7:30 p.m. – 8:30 p.m. Executive (Zoom meeting), Agenda (PDF)
Saturday, May 2, 2026
Note: there will be a JOI conference on the Saturday at the Oakville club house and we will need donations of products for our gift bags to the women’s shelter. Things like shampoo, soap, toothpaste, granola bars etc…
Board Meeting & Conference Agenda (May 2, 2026 10:00 AM)
9:00 AM – 10:00 AM: Registration Desk Open (Lobby)
10:00 AM – 10:30 AM: Welcome, Land Acknowledgement, Review of 2nd Quarter, Goals, and OI Announcements – Governor Larry Harper
10:30 AM – 11:30 AM: Breakout Training Session – President Training and Robert’s Rules (Leadership and Development Chair George Clarke)
11:30 AM – 12:00 PM: Governor Elect’s Remarks – Governor Elect Christine Smith
12:00 PM – 1:00 PM: Box Lunch and LT Governors’ Reports
1:00 PM – 2:00 PM: Board of Directors Meeting
2:00 PM – 2:30 PM: Break
2:30 PM – 4:00 PM: Board of Directors Meeting (continued)
4:00 PM – 6:00 PM: Hospitality or Personnel Time
6:00 PM – 9:00 PM: Dinner and Awards Banquet
9:00 PM – 10:00 PM: Entertainment – Lt. Governor Robert Hewett 10:00 PM – 11:30 PM: Hospitality
Sunday, May 3, 2026
10:00 a.m. -1:00 p.m. Oratorical Competition (Chair: Gabriella Van Hooydonk)
Reports from last month, Agendas
Executive Meeting Agenda (April 30, 2026 7:30 PM)
Executive Meeting Minutes (Feb 5, 2026)
Board Meeting & Conference Agenda (May 2, 2026 10:00 AM)
Board of Directors Minutes (Feb 7, 2026)
Financial Report – (Mar 31, 2026)
2025-2026 Budget (amended)
2024-2025 Financial Statements (Reviewed)
MEALS:
Lunch Buffet: $36.00 Soup Salad and Sandwich: Chef’s Soup of the Day, Mixed greens with house vinaigrette, Assorted sandwiches/wraps, Selections of ham, turkey, roast beef, tuna, egg/chicken salad, Assorted cookies, Coffee/tea
Dinner Buffet: $66.00 Chicken Parmesan, Roast beef with mini Yorkshire pudding, au jus, Fresh baked Rolls, Mixed greens with house vinaigrette, Caesar Salad, Pasta Salad, Vegetable medley, Herb roasted potatoes, Rice, Mashed potatoes, Sliced seasonal fruit, Assorted dessert squares, Coffee/tea
Hotel Information:
Booking link: https://reservations.sandmanhotels.com/113145?&groupID=5131785#
$139.00 Standard Room, 1 King Bed / Standard Rooms
$139.00 Standard Room, 2 Queen Beds Standard Rooms
$139.00 Grand Room, 2 Queen Beds Deluxe Rooms
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In an effort to accelerate our donations, lets bring in some new ideas.
2026 District Convention and Annual Meeting
- THEME:
- Friday to Sunday August 14-16, 2026
- McIntosh Inn & Conference Centre, Morrisburg, ON
12495 2 Hwy E, Morrisburg, ON K0C 1X0
LINK TO DETAILS (to be announced)
2025-2026 District Conference Dates
Nov 7-9, 2025 – Christie’s Mill Inn & Spa, 263 Port Severn Road North, Port Severn, Ontario L0K 1S0
Feb 7, 2026 – Zoom Meeting – Board of Directors and breakout workshops on starting both Junior Clubs and Adult Clubs
May 2-3 2026 – Sandman Hotel Oakville, 3451 S Service Rd W, Oakville (Sat-Sun)
Aug 14-16, 2026 (Fri-Sun) – District Convention and Annual Meeting, McIntosh Inn, Morrisburg, Ontario