Administrative Documents

Club and District Administrative Documents

This page provides links to documents and forms for use by Clubs and the District. Unless otherwise noted the files are in Adobe format.

Club Documents and Reports

This section contains documents commonly used by Clubs and by their Presidents and Secretary/Treasurers.

Awards and Achievements 2023-2024  The Awards and Achievements document should be submitted quarterly to lreily@rogers.com.

NOW / WOW Report in PDF  The New Optimist Welcome / Welcome Optimist Worldwide Report Form – fill in and submit anytime your Club does a NOW event to the District Secretary (Michelle Stokes) and A&A Achievement & Awards Chair (Lauralee Reily) .

Club Officer Elect Report  Your record of Elected Officers for the next Optimist year is required by May 20th each year. It is required to be submitted as one of the requirements of being an Honour/Distinguished Club. Login to www.Optimist.org 

President’s Honour Club Tracking form  Use the President’s Honour Club Tracking form to track the progress of your Club during the year. 

Club Pride Report  The Club Pride Report is due by September 30th from each Club each year and is filled in on Optimist Leaders. 

Insurance Request – Fillable (PDF)  If you need a Certificate of Insurance for an event or a venue, here are the forms.  Insurance Request (in Word) – REVISED copies (06.03.2022)
 

Lieutenant Governor Documents and Forms

Annual Club Planning Report
Honor Club Tracking Form
Club Visitation Report
Zone Meeting Report

District Documents and Forms

District Contact Listing 2023-2024 – Password Protected (email District S/T Michelle for password if lost)

District Strategic Plan (2015)

District Policies  – effective Oct 1, 2023, Approval by Optimist International October 17, 2023

Optimist International’s website Forms Page – contains many other forms and documents commonly used by Optimist Clubs.

District Expense Form (NEW December 2021) (last day to file September 30th)

General Entitlement – International Convention training  (last day to file September 30th)


CLUB & DISTRICT OFFICER RESOURCES

Optimist Leaders

This page has links to resources for Optimist Club Presidents, Lt Governors and District Officers. As an Officer you should have received login information to Optimist Leaders – an important tool for tracking your Club, Zone and District. Look for the link to sign in to Optimist Leaders in the top left corner at www.optimist.org 

Canadian Children’s Optimist Foundation
Scholarships and club project funding pass through accounts are offered to boost your community actions. Read more on the website.

PRESIDENT’S FORMS

These are the forms needed for Presidents to report on their Clubs annually.


New President Training  A great PowerPoint presentation from last year for new Presidents
New President’s Workbook  A handy resource  
Honour Club Report Form. Talk to your Immediate Past President to see a sample of a completed form from the previous year.   It is a good idea to set a goal of at least Honour Club for the year (net + 3 in membership) and how you are going to achieve it at the beginning of your year. This report must be filed with Optimist International by the end of September.

Club Officer Elect Form Due by May 20 of each calendar year, the  must be filed with Optimist International by that date. So it is important to schedule your club election well in advance. This is a requirement to be an Honour Club. 

President’s Citation Award  Another requirement to be an Honour Club is to award a  to one member of your Club. This is the link to the form that must be filled out and sent to Optimist International. They will then mail you the official certificate.

Club Pride Report must be filed with Optimist International by September 30 of the current Optimist Year. This is a link to the 2021-22 report at this time, the link will be updated when available. 

What are Friends of Optimist members? Individuals can show their support of Optimist International by becoming Friends of Optimists. A Friend of Optimists may be someone who does not have an Optimist Club in their area, or they may not have time to dedicate to a local Optimist Club. Optimist Clubs can also bestow a Friend of Optimists membership on a community member who has shown great support for the Club. To learn more, check out the Friend of Optimists Brochure (note: the price has increased from $100 annually to $140 annually) and read the Frequently Asked Questions. To apply for membership online, click here.

A sample/guide for a NOW: New Optimist Welcome event 

Presidential Checklist Checklist

Club Essay Planning Guide for running and Essay Contest in your Club.

LT GOVERNOR FORMS

Forms and Documents for Lt. Governors

In our District the LG runs the Zone Oratorical Contest. Therefore you will need the Oratorical Contest forms and how to run the contest. This is the 2018-19 document for now. 
2022 – 2023 Oratorical Planning Guide Clubs will need to bring their contestant’s application forms and identification to the contest.
This is the Zone Meeting Report Form: https://www.optimist.org/Forms/Zone_Meeting_Report.pdf
Club Officer Induction Ceremony Club Officer Induction Ceremony 
This is a handy Club Fitness Assessment Form to work with Clubs Club Fitness Form
ACPC form: ACPC Form

GOVERNOR FORMS

These are forms and documents for Governors

This is the Honour District Governor Tracking form:   https://www.optimist.org/Forms/Tracking_Forms/Honor_District_Governor_Tracking_Form.pdf
District Leaders of Optimist International as well as the ability to contact them is available here: 
https://www.optimist.org/member/about2.cfm


Central Ontario District Minutes and Financials

This page is a repository of our Central Ontario District Meeting Minutes and Financials in order from most recent back to 2010-11.

CENON District Board of Directors Minutes – November 26 , 2023
CENON District Executive Minutes – November 23, 2023
Budget Overview 2023-2024 (Approved)
4th Quarter 2022-2023 Budget
Website Replacement Review
Canadian Children’s Optimist Foundation Handout
 

CENON District Board of Directors & AGM Minutes – August 13, 2023
CENON District Policies 2023 (Pending OI Approval)
CENON District Executive Minutes – August 11, 2023
CENON 3nd Quarter Financials 2022-2023
CARE PowerPoint Presentation
Ontario Optimist Licence Plate Postcard

CENON District Board of Directors Minutes – May 13, 2023
CENON District Executive Minutes – May 12, 2023
CENON 2nd Quarter Financials 2022-2023

CENON District Board of Directors Minutes – February 11, 2023
CENON District Executive Minutes – February 10, 2023
CENON 1st Quarter Financials 2022-2023
Budget Overview FY 2022-2023 – Rev
2021-2022 Financial Review


Zone Reports

This year we are going to try and make the Zone Reports collected by the Lieutenant Governors of each zone available on this page shortly after each conference!

November 26, 2023 – Zone Reports

August 13, 2023 – Zone 1Zone 2Zone 5, and Zone 6
February 11, 2023 – Zone Reports
November 5, 2022 – Zone Reports

August 14 2022 – Zone Reports

February 5, 2022 – Zone Reports

May 7, 2022 – Zone Reports

November 6, 2021 – Zone Reports


Valuable Links and Connections for Optimists

There are lots of valuable resources online for Optimist Clubs from Optimist International at www.optimist.org

Here are some valuable links for things commonly used:

Scholarship programs – oratorical, essay, and CCDH:   

Optimist International YouTube Channel: Click on Subscribe and you will be notified by email, when a new video is ready to watch. Enjoy!: .

Junior Optimist Club:   – everything you need to know about starting and running. Amy Keller is an awesomstaff member at Optimist International for anything JOI related. You can reach her at: amy.keller@optimist.org. Also the following clubs in our District have JOI Clubs:

  • Barrie Techno Tigers
  • Brooklin
  • Burlington
  • Cornwall
  • Markham (French)
  • Milton
  • Mississauga
  • Oak Park, Oakville
  • Oakville

Community activity ideas:   – a short list of common programs. Please also view our own district page of recources, where clubs share their own successful activities.

Logos for JOI and all of the Optimist International programs:    Available in high and low resolution. Best to use high resolution whenever possible.

Club and District Logos:   – This Link will take you to the District  and Club Logo list. This page takes a while to load, so be patient. The District Logos are on the left and the Club logos by District on the right side list. Click on Club Identities for District 47 and then find your Club by its number in the list. You will be able to click on and open each of the logos available for your Club.  There are three file formats of logos available. JPG are the most commonly used file format and are smaller in size, PNG is a higher quality and larger file format, and EPS is what you can used for professional printing purposes. Only caution with JPG files is that they degrade if you copy a copy. So always go back to use the original JPG file that you download.

Optimist form or document:   – Looking for an Optimist form or document? This is the place to go.

Club listing:  – Looking for a club anywhere in the world? This is the spot to look.

Optimist Leaders Online:   – for Optimist Club Officers (Presidents, Treasurers and Secretaries) and District Chairs and Officers, this is where you can find all of the forms you need to submit, and to update your membership in your club. You need anauthorized login and password to access the content on the site available only to the above mentioned Officers from Optimist International.

You can also contact,
Optimist International at:
4494 Lindell Blvd. 
St. Louis, MO 63108 
(314) 371-6000 
(800) 500-8130 
Fax: (314) 371-6006 
Office Hours: 8 a.m. to 4 p.m. (Central Time)

Canadian Children’s Optimist Foundation
8747 18950 RR 0001
1310 Greene Ave, Suite 700
Westmount, QC H3Z 2B1  Canada 
(514) 982-1600 
(877) 882-2525 
Office Hours: 8 a.m. to 4 p.m. (Eastern Time) 

The Official Optimist Supplier in Canada is:  
Ansell’s Awards and Specialties
648 Talbot St.
St. Thomas, ON
N5P 1C8
www.optimistsupply.ca
1-800-565-7062 
519-633-6547


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